UPOADING FINAL MANUSCRIPTS
 
The AAS manuscript submittal system is now accepting final manuscript uploads until Friday, February 15, 2008, 23:59:59 EST.
 
 
2) Log in using the same account originally used to submit your abstract.  (Use the "Forgot Password?" link if you do not remember your access information.)
 
3) Click "Main Menu". Then, under "Update an Existing Abstract (click hyperlink to edit)", click the hyperlink corresponding with the title of your paper listed in the program.
 
4) Click the "add/update final paper" button. (This button disappears after the final upload deadline.)
 
5) In the pop-up window, use the "Browse..." button to navigate to and select your final manuscript.
 
6) Click "Upload Final Paper" to complete the upload.  A success message should appear afterward.
 
7) You should see the uploaded file identified on the Abstract Details page.
 
VERY IMPORTANT:  Your uploaded manuscript may be omitted from the final proceedings if it does not conform to the AAS conference proceedings format.  This format is different from AIAA manuscript formats.
Download and refer to the format specifications available here:
 
 
If you did not use the referenced templates to create your paper, we suggest that you print out the template and visually compare layout and formatting side by side with a physical copy of your own paper.  The paper number, title, author, and abstract, and headings should all appear similar in format and placement.  Your session chair may be able to help you with format questions - if your chair has given you formatting suggestions based on your preprint, please take them into consideration before submitting your final upload.
 
NO PAPER / NO PODIUM POLICY
 
A No Paper / No Podium Policy will be in effect. As outlined in the call for papers, completed manuscripts shall be electronically uploaded to the submission site prior to the conference, be no more than twenty (20) pages in length, and conform to the AAS conference paper format. If the completed manuscript is not contributed on time, then there shall be no conference presentation; if there is no conference presentation by an author, then the contributed manuscript shall be withdrawn.
 
MANUSCRIPT UPLOADS
 
The AAS manuscript submittal system is accepting preprint manuscript uploads until Wednesday, January 23, 2008, 23:59:59 EST. This is the system used to comply with the conference No Paper / No Podium Policy.
 
  1. 2.Log in using the same account originally used to submit each abstract.  (Use the "Forgot Password?" link if you do not remember your access information.)
  2. 3.Click "Main Menu".  Then, under "Update an Existing Abstract (click hyperlink to edit)", click the hyperlink corresponding with the title of your paper listed in the program.
  3. 4.Click the "add/update preprint paper" button. (This button disappears after the preprint upload deadline.)
  4. 5.In the pop-up window, use the "Browse" button to navigate to and select your preprint manuscript.
  5. 6.Click "Upload Preprint Paper" to complete the upload.  The message "Success: The full paper has been saved." should appear afterward.
  6. 7.You should see the uploaded file identified on the Abstract Details page beside the words "Preprint Paper".
 
Your manuscript(s) should conform to the AAS conference proceedings format and should include your AAS paper number identified in the program.  The Portable Document Format (PDF) is the preferred electronic file format.  The preferred file naming convention is AAS08###.PDF, where ### is based on your AAS paper number.
 
We recommend that you test system accessibility well before the deadline by uploading early drafts. You may revise your preprint manuscript as often as needed by uploading a replacement.
 
A corrected preprint (final manuscript) will be solicited for upload immediately following the conference. This final manuscript is used for the proceedings.
 
A leading "cover sheet" should not be included in the electronic upload. It is unnecessary to supply a printed camera-ready copy of your paper, although the publisher reserves the right to request one if the electronic version is insufficient for publishing purposes.
 
 
SESSION ASSIGNMENTS
 
The program schedule is available here. After downloading, you may use the search feature of your PDF document viewer to quickly identify your presentation date and time.  You should find your assigned paper number, the name and affiliation of your Session Chair, and your scheduled presentation time.
 
The preliminary program schedule will be supplanted by the full conference program as the conference approaches.  The full conference program contains more information about other conference events and facilities.
 
You will be contacted by your Session Chair via email.  Your Session Chair is your liaison to the meeting and will help find answers to any additional questions you may have. Please check the accuracy of the program schedule and tell your session chair if corrections are necessary.  Contact the Technical Chairmen by email if you fail to receive any correspondence your Session Chair prior to the conference.
 
PRESENTATIONS
 
Your presentation time is limited to twenty (20) minutes.  An additional five-minute interval is allotted between presentations for audience participation and transition.  The time intervals are inflexible so that attendees can predictably move between parallel sessions.
 
Please note that electronic formats (e.g., PowerPoint, Adobe PDF) are required for all technical briefing charts.  You will coordinate with your Session Chair regarding the computing equipment and media requirements for your session. It is advisable that you provide your session chair with an electronic copy of your presentation before you leave for the conference, and bring copies of your presentation materials on two forms of electronic media.  There are no plans to provide overhead transparency projectors.
 
There is a speaker’s breakfast meeting the morning of your presentation. The presenting author must attend this meeting to coordinate final presentation details.
 
AAS OFFICIAL ACCEPTANCE LETTERS FOR NON-US RESIDENTS
 
If you are attending this conference from overseas, you may require an official letter of acceptance for your travel visa application. Official acceptance letters are issued directly from AAS headquarters by request only.
 
Visa application procedures vary somewhat among Embassies and Consulates, depending on local needs (http://www.unitedstatesvisas.gov/). We kindly ask that you do not request an official acceptance letter unless you require it. If you need an official acceptance letter, and have not yet requested it, then send the following information in an email addressed to the Technical Chairmen:
 
  1. 1.Your name.
  2. 2.Your complete postal address exactly as it should appear on an envelope in order to receive your letter.
  3. 3.The title of each paper (with paper number, if available).
  4. 4.The names of all authors for each paper.
 
Please state your need for an officially printed acceptance letter in your message.
 
WITHDRAWALS
 
Please carefully review the progress of your paper, your travel arrangements, sponsorship approvals, etc., to determine whether your preprint manuscript(s) and presentation(s) will be ready for final upload on time.  If you should need to withdraw your paper, please report this to your session chair at the *earliest* possible opportunity.